Printing Emails from Outlook: A Comprehensive Guide to Efficient Printing (2023)

In today's digital age, printing emails may seem like a thing of the past. However, there are still instances when having a hard copy of an email can be beneficial. But what happens when you encounter the frustrating issue of emails not fitting properly on a single page when printed? Wasting paper and patience is not an option. That's why we have created this comprehensive guide to help you print your Outlook emails efficiently, ensuring that they fit perfectly on the page.

How to Print Email and Fit to Page in Outlook

To make an email fit to a page when printing in Outlook, follow these simple steps:

  1. Open Outlook and navigate to your preferred email.
  2. Double-click on the email to open it, then click on the Print icon.
  3. Select the Print option.
  4. Click on More settings.
  5. Choose your desired Page size, Margin, and Scale.
  6. Click Print.

Note: When adjusting the margins and scale, consult the preview screen to ensure that the content will be printed as desired.

Why does Outlook print email not fit the page properly?

There can be several reasons why an email may not fit on a page properly. One possibility is that the paper size does not match the email format. For instance, if the sender sent the email in landscape format and you printed it in portrait format, the email would not fit on the page. Another reason could be that the email contains images or other elements that are too large for the page. In such cases, resizing the images or other elements before printing the email may be necessary.

Here are the steps to make email fit the page in Outlook while printing:

  1. Launch Outlook and open your desired email.
  2. Click on the Print icon to open the Print options.
  3. Select More settings.
  4. Adjust the Page size, Margin, and Scale settings to ensure a proper fit.
  5. Click Print.

Printing Outlook Email on Windows & Mac

Printing in recent versions of Outlook is a breeze. To print an email, simply follow these steps:

  1. Open Outlook and navigate to the email you want to print.
  2. Press Ctrl + P to open the Print window.
  3. Click on the Print button.

However, it is advisable to review the preview option and page formatting before printing to ensure that the email will print as desired.

When your email doesn't fit properly, you can change the margin of the Outlook email or adjust the scale to make it fit on the print page. Let's dive into the detailed instructions on how to print email in Outlook on different platforms.

Outlook Desktop App:

  1. Launch the Outlook app and open the desired email.
  2. Click on the File option at the top.
  3. Select Print from the left pane and click on Print.

Outlook Web:

  1. Open the email in Outlook Web.
  2. Click on the printer icon in the ribbon and choose Print.
  3. Select the blue Print button at the bottom.

Outlook on Mac:

  1. Open the desired email in Outlook.
  2. Press Command + P to open the print window.
  3. Click on Print.

As you can see, printing in Outlook is a straightforward process, requiring just a few clicks. You can also print attachments from any email and use the Outlook Quick Print option for quick printing. However, if the Quick Print option doesn't work, don't worry! We have easy workarounds to get it up and running smoothly again.

Frequently Asked Questions

Q: What should you do if your email has images that are not printing correctly? A: When images within your email aren't printing correctly, confirm that the Print background color and images options are enabled in your print settings. Additionally, verify that the image file formats used within your email are compatible with the printer.

Q: Can you change the font size of my printed email? A: Certainly! You can adjust the font size by altering the font settings within your email client before initiating the print. Simply select the size that suits your preference and readability from the settings.

Q: Why is your email getting cut off when you print it? A: Email cut-off during printing is often due to improper page settings. Ensure that your page size settings match your paper size, and consider adjusting margins if necessary. This alignment ensures that your email prints completely.


Printing Outlook emails should be a trouble-free experience, thanks to the improved printing process in newer versions of Outlook. When printing any email, make sure to observe the preview to get an idea of the final product. If you encounter difficulties fitting the email, follow the procedures outlined in this article. We believe this guide will help you achieve precisely what you need with your Outlook emails, saving both paper and your patience in the process.

Remember, with these tips and tricks, printing your Outlook emails efficiently is a breeze. So go ahead, print with confidence, and enjoy the convenience of having physical copies when you need them.


Top Articles
Latest Posts
Article information

Author: Mr. See Jast

Last Updated: 11/01/2024

Views: 6120

Rating: 4.4 / 5 (55 voted)

Reviews: 86% of readers found this page helpful

Author information

Name: Mr. See Jast

Birthday: 1999-07-30

Address: 8409 Megan Mountain, New Mathew, MT 44997-8193

Phone: +5023589614038

Job: Chief Executive

Hobby: Leather crafting, Flag Football, Candle making, Flying, Poi, Gunsmithing, Swimming

Introduction: My name is Mr. See Jast, I am a open, jolly, gorgeous, courageous, inexpensive, friendly, homely person who loves writing and wants to share my knowledge and understanding with you.